Press Release
NEWSFLASH
Berlin, 14 August 2007 – WILO AG introduced a comprehensive solution
comprising Beta System's FrontCollect Invoice input management software and the FIS/edc invoice
monitor from FIS to automate its incoming invoice processing. The new system enables the
Dortmund-based pump and pump system manufacturer to electronically capture, validate, check and
book all relevant information on incoming invoices and submit them for approval in SAP.
The decision for the Beta Systems/FIS solution was made in April 2007, and the new system has
already been up and running since June. For now, Wilo uses it to process 250,000 invoice pages each
year in its German accounting departments, but rollouts in France and England are planned for
2007/2008.
This is how the solution works: FrontCollect Invoice draws on its "intelligence" – the
integrated rule set and its knowledge base – to extract information. Even unknown invoice layouts
can be captured. And should the system not be able to determine all values, the document is
automatically sent to post-processing. FrontCollect Invoice then analyzes the post-processing data
and updates its knowledge base accordingly, meaning the software learns on its own and applies the
new findings in the future.
The data extracted by FrontCollect Invoice are then sent to the FIS/edc invoice monitor. This
component offers functionality for validating and booking invoices, sending them to approvers via
e-mail as well as monitoring their status. FIS/edc enables automatic invoice booking and, if
required, supports manual processing in a powerful, easy-to-use monitor. Modern editing tools and
the ability to access all standard SAP functions facilitate comfortable and quick processing. And
thanks to integrating the existing e-mail system, the solution provides a smooth, multi-level
approval process. As a result, the invoice throughput times were greatly reduced while the quality
of the entire workflow was significantly enhanced.
The task of implementing the Beta Systems/FIS solution into Wilo's existing infrastructure
was successfully carried out by Beta Systems' partner FIS. FrontCollect Invoice and FIS/edc were
seamlessly integrated with the EASY Software archive system in place, and Web-based approval is
performed via Microsoft Outlook.
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WILO AG is a leading manufacturer of pumps and pump systems for the heating, cooling, HVAC, water supply and sewage disposal technologies.
Founded in 1872 by Louis Opländer as a copper and brass product factory, the company has since grown into a corporation with branch offices in more than 50 countries and a global staff of 5,328 employees. In 2002 Wilo-Salmson AG and Wilo GmbH merged to form WILO AG, the managing holding of the Wilo Group. In 2006 the group generated a turnover of 873.4 million Euros.
FIS GmbH
FIS GmbH is an independent company with more than 200 employees mainly focusing on SAP projects. The 35 specialists of the wholly owned FIS-ASP GmbH subsidiary administrate the customers' SAP systems in the FISASP data centers. This makes FIS a full-service SAP provider with services ranging from system/infrastructure planning and implementation through to productive operation and support. FIS supports all SAP-approved hardware platforms and maintains close ties to its partner SAP. As an internationally active SAP Special Expertise Partner Retail, FIS focuses on wholesalers of technical products and the general industry sector and ships its own SAP add-on software products in more than 14 languages. The company also belongs to the small group of consultancies with ISO9001 certification.
Beta Systems Software AG – Agility Integrated
Beta Systems Software AG Berlin (Prime Standard: BSS, ISIN DE0005224406) develops high-profile software products and solutions for the secure and efficient processing of large data volumes. The core businesses of Beta Systems comprise document processing as well as IT user management data processing in data centers and compliance solutions. In addition, the Beta 4Agility suite offers large companies new integration products to enhance their agility in IT and business processes. The products serve to simplify the automation of data and document processing and improve on the security and performance of IT.
Beta Systems, which has been a listed company since 1997, was founded in 1983 and has a workforce of more than 600 employees. The company's principal place of business is Berlin. Beta Systems has Centers of Competence in Augsburg, Cologne and Calgary, as well as 17 subsidiaries worldwide and cooperations with numerous partner companies. With more than 3,000 running installations, it has a customer base of more than 1,300 major companies from the sectors of financial services and IT service providers and industry at large in Germany, Europe and the USA.
More information on the company and its products can be found under www.betasystems.com.
Press Contacts
Corporate:
Beta Systems Software AG
Thomas grosse Osterhues
Senior Manager Marketing Communications
Beta Systems Software AG
Tel.: +49 (0)30 726 118-570
Fax: +49 (0)30 726 118-881
Email:
thomas.osterhues@betasystems.com
Agency:
HBI PR&MarCom GmbH
Alexandra Osmani, Anja Woithe
Tel.: +49 (0)89 99 38 87-0
Fax: +49 (0)89 930 24 45
E-Mail:
alexandra_osmani@hbi.de;
alexandra_janetzko@hbi.de
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